Profession parliamentary assistant

Parliamentary assistants provide support to officials and politicians of regional, national and international parliaments and undertake logistical tasks. They revise official documents and follow procedures set by the respective parliaments. They support on the communication with stakeholders and provide the logistical support required in handling official processes.

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Personality Type

• Enterprising / Conventional

Knowledge

• Politics

  The method, process and study of influencing people, gaining control over a community or society, and the distribution of power within a community and between societies.

• Government policy

  The political activities, plans, and intentions of a government for a legislative session for concrete causes.

• Communication

  Exchanging and conveying information, ideas, concepts, thoughts, and feelings through the use of a shared system of words, signs, and semiotic rules via a medium.

• Communication principles

  The set of commonly shared principles in regards with communication such as active listening, establish rapport, adjusting the register, and respecting the intervention of others.

• Office software

  The characteristics and functioning of software programs for office tasks such as word processing, spreadsheets, presentation, email and database.

• Strategic planning

  The elements defining the foundation and core of an organisation such as its mission, vision, values, and objectives.

• Company policies

  The set of rules that govern the activity of a company.

• Organisational policies

  The policies to achieve set of goals and targets regarding the development and maintenance of an organisation.

• Business analysis

  The research field which addresses the identification of business needs and problems and the determination of the solutions that would mitigate or prevent the smooth functioning of a business. Business analysis comprises IT solutions, market challenges, policy development and strategic matters.

Skills

• Develop organisational policies

  Develop and supervise the implementation of policies aimed at documenting and detailing the procedures for the operations of the organisation in the lights of its strategic planning.

• Negotiate with stakeholders

  Negotiate compromises with stakeholders and strive to reach the most beneficial agreements for the company. May involve building relationships with suppliers and customers, as well as ensuring products are profitable.

• Comment drafts

  Observe and examine the drafts made by other legislative drafters in order to enhance quality control and to improve their drafting knowlege and skills.

• Write work-related reports

  Compose work-related reports that support effective relationship management and a high standard of documentation and record keeping. Write and present results and conclusions in a clear and intelligible way so they are comprehensible to a non-expert audience.

• Liaise with government officials

  Consult and cooperate with government officials who handle matter that is relevant to you or your business.

• Check official documents

  Check an individuals' official documentation, such as driver's licenses and identification, to ensure compliance with legal regulations, and to identify and assess individuals.

• Communicate with stakeholders

  Facilitate communication between organisations and interested third parties such as suppliers, distributors, shareholders and other stakeholders in order to inform them of the organisation and its objectives.

• Monitor company policy

  Monitor the company's policy and propose improvements to the company.

• Advise on communication strategies

  Provide companies and organisations with consulting services concerning their internal and external communication plans and their representation, including their presence online. Recommend improvements in communication and make sure that important information reaches all employees and that their questions are answered.

• Perform office routine activities

  Program, prepare, and perform activities required to be performed everyday in offices such as mailing, receiving supplies, updating managers and employees, and keeping operations running smoothly.

• Draft press releases

  Collect information and write press releases adjusting the register to the target audience and ensuring that the message is well conveyed.

• Collaborate in the drafting of policies

  Provide specific knowledge and relevant considerations (e.g. financial, legal, strategic) on matters which should be considered when drafting policies.

• Supervise advocacy work

  Manage the aim to influence political, economic and social decisions. Make sure ethics and policies are followed.

• Attend parliament plenaries

  Assist and provide support in the parliament plenaries by revising documents, communicating with other parties, and ensuring an smooth running of the sessions.

• Advise on government policy compliance

  Advise organisations on how they may improve their compliance to the applicable government policies they are required to adhere to, and the necessary steps which need to be taken in order to ensure complete compliance.

• Pose questions referring to documents

  Revise and formulate questions in regards to documents in general. Investigate about the completeness, confidentiality measures, style of the document, and specific instructions to handle documents.

• Review drafts

  Proofread and give feedback to technical drawings or drafts.

• Respect publication formats

  Submit text material for printing purposes. Always respect the required and expected publication formats.

• Draft legislation

  Undertake the drafting of pieces of legislation in order to make areas of law which need reform more harmonized and clear.

Optional knowledge and skills

Source: Sisyphus ODB